My life runs on Evernote. Evernote is my virtual filing cabinet, which contains both my work and my life. Evernote means that I can access important documents from anywhere – including my iPhone and iPad. It means that I don’t lose scraps of paper, either because things never make it to paper, or because I scan and upload to Evernote. Evernote means that I can search everything, including all of my scanned documents via OCR. And Evernote is fast, reliable, and has a generous free provision (though I pay for extra storage).
The best bit about Evernote is that it allows me to appear far more organised than I actually am. If anybody ever asks if I have a copy of something, I almost always know that the answer is yes, and I can find it in seconds with a simple search. That’s something that my haphazard filing system (comprising mainly a pile of documents on my desk) could never achieve.
I know that many people are evangelical about Dropbox for similar reasons to my Evernote evangelism. I understand why people love Dropbox, and I use it myself (mainly for backing up certain files that aren’t in my Evernote), but Evernote is something slightly different. I could replicate my Evernote organisation with a hierarchy of folders, but it wouldn’t feel the same, mainly because it would be displayed differently. I like that a note can contain multiple files as well as text – admittedly, a folder could do the same, but not in the same integrated way.
I was very sceptical about Evernote at first, but thought I’d give it a go. I was sold mainly on the search and anywhere-access capabilities, but have come to appreciate the whole way Evernote works. I’d strongly suggest giving it a go, and seeing if Evernote might just fit into your life and workflow.